Fair Use Week, Day Four: Stream It!

Today I’d like to highlight some webinars and videos that focus on fair use and its importance. The Association of Research Libraries (ARL) has put up links to five different videos on fair use from ARL Libraries. The videos cover the application of fair use to accomplish specific projects, discuss the ways in which fair use contributes to scholarly discourse, or outline the balance of rights within copyright.

If you’d like to move beyond fair use into some of the other copyright realms, check out the CopyTalk webinars hosted by the American Library Association’s Office for Information Technology Policy. You can view the archived webcasts as well as the PowerPoint slides. These webinars cover a broad range of copyright-related topics, including important court cases, the Trans Pacific Partnership, copyright information at Universities, fan fiction, music and copyright, and more.

Add a little irony to your day. One more just for fun (sorry, no video!): Sony Music Issues Takedown on Copyright Lecture about Music Copyrights by Harvard Law Professor. When you read the article, you’ll see that it seems a very strong case for fair use, but the takedown happened. Unfortunate.

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Fair Use Week, Day Three: The Four Factors

The Fair Use doctrine in the U.S. copyright law is divided into four factors. It is the weighing of these four factors in an analytic process that help you determine whether your use of copyrighted material is “fair,” or whether you should seek permission for use from the copyright holder. The four factors of Fair Use are:

 The purpose and character of the use
 The nature of the copyrighted work
 The amount and substantiality of the portion used
 The effect of use on the potential market for the copyrighted work

All four factors are weighed when conducting a fair use analysis. For example, if a work is unpublished, it would weigh more against Fair Use for that factor (the nature of the copyrighted work) than if the work is published. Or, if you are using only a very small amount of the work (the amount and substantiality of the work), it would tend to favor for Fair Use.

How do you determine if a use is fair? As referenced in the first blog post this week,  you can use a fair use checklist to help you. Another tool you might want to try using to help with a fair use assessment is the Fair Use Evaluator. It allows you to input information related to the content you wish to use and it will weigh the factors for you. There’s also a nice Thinking Through Fair Use tool from the University of Minnesota Libraries. The nice thing about that tool is that once you’ve walked through the assessment, you can email a copy of the report to yourself; you will then have a record of your fair use assessment should anyone question you later. Also, many groups have developed Codes of Best Practices for Fair Use; depending on the type of use you need, one of these groups may have a set of guidelines and practices that will help inform you when you have a fair use question.


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Fair Use Week, Day Two: Court Cases

It’s day two of fair use week, and I’ve been thinking of some of the court cases that have dealt with fair use. Fair use is for everyone, and there have been some good decisions favoring its application recently. The long running Google books lawsuit was finally settled when the Second Circuit Court of Appeals rejected the Author Guild’s copyright infringement claim; the Electronic Frontier Foundation writes a more detailed analysis of the case here.

Another important court case highlighting fair use is what’s called the ‘Dancing Baby’ lawsuit. This case is important to all of us; in it fair use was affirmed as a right and not just a defensive position. The court affirmed that copyright holders must consider fair use before issuing take down orders to remove Internet content. Now we can all worry less about having a snippet of music playing in the background when we post a short video to uTube.

For additional information on fair use court cases, check out Stanford’s Summaries of Fair Use Cases.


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Fair Use Week

It’s Fair Use Week! Fair use is an important exception in US Copyright Law. It allows you to use portions of copyrighted material without permissions, as long as the use is “fair.” To determine whether a use is fair, you should conduct a fair use assessment for any copyright protected materials you use in your courses and lectures. To help you with the risk assessment, you can use a fair use checklist. The checklist is an easy way to weigh the four factors of fair use and determine whether you can use the copyrighted material fairly or whether you should request permissions for use from the copyright holder.To learn more about Fair Use, check out Fair Use Myths and Realities by the Association of Research Libraries.

We’re promoting Fair Use Week in the library with webinars and other events. Please join us for a webinar or meet our copyright expert. Bring your questions! If you can’t make it to any of the events, feel free to contact us with copyright questions any time. You can use the form below or the “contact us” form from the library’s website.

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Need to Know More About Mendeley?

If you’re interested in learning more about Mendeley, or need access to help tutorials or guides, you should look at this new Mendeley  Resource Center site:

Mendeley Resources


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EndNote Word Plug-In Not Compatible with Office 2016 on Mac

From EndNote’s website:

“Cite While You Write is not currently compatible with Office 2016 on Macintosh.

We are actively developing a patch for EndNote X7 to fix this compatibility issue. We anticipate this free update to X7 to be ready by the Fall. We understand EndNote’s importance in completing your work and apologize for any inconvenience caused. To support Mac workflows as we develop the patch, we have the following recommendations to help Microsoft Office 365 users continue to create formatted citations and bibliographies in Microsoft Word.

It is possible to have both Office 2011 and Office 2016 on the same computer. If you want or need to install Office 2016, the recommendations outlined below will enable your continued use of EndNote to create formatted citations and bibliographies in your Word documents.”

More information.


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Papers Reference Management Software Now Available via a Subscription Plan

Papers is a popular reference/document manager.











Previously you had to make a one-time purchase of the software. Now, however, it’s available through a yearly or monthly subscription.

If you’re interested in using Papers, these are the essential difference between the two options now available:

A Papers subscription plan provides you with all the features and access that the one-time purchase gives you; use of Papers Online, and activation on up to three devices. The only differences are the following:

  • Payment plan: With a monthly or yearly subscription you will have access to the latest version of Papers as long as you remain subscribed. With the one-time purchase you will have a lifetime access to the major version of Papers you have purchased or upgraded to.
  • Future upgrades: All future major upgrades are included with a subscription plan. With a one-time purchase you receive a 50% discount to each major upgrade.

More information

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Apple’s “El Capitan” OS, Word 2016 and EndNote Problems?

New students are beginning to appear having problems using EndNote for the Mac  with Apple’s latest OS release, El Capitan. We’re trying to pinpoint the problem and see if there’s a solution. It may just be incompatibility issues with Word 2015 (2016?). But we don’t know.

Will keep you informed. Any feedback is welcomed.

David Owen

UCSF Library and CKM

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Bio-Image Search: A New Tool to Help You Find Images You Can Use

Stanford has developed a tool that searches a group of image collections, then ranks your search results by categorizing which images allow the broadest reuse rights vs the most restrictive reuse rights. This makes it easy to find images in the Public Domain or those with CreativeCommons licenses that allow little or no restrictions on use. Image collections searched are from government sources (PubMed Central, National Cancer Institute), academic institutions, Wikimedia, and the Wellcome images collection. The nice thing about the results rankings is that you can easily find images that will not require copyright permissions for use, so you won’t have to worry about putting the image on a slide that you will show at a conference or in a CME course, or even up on your own website.


The tabs that show up with your search results allow you to select images from the following categories: maximum reuse rights, broad reuse rights, possible reuse rights, and restrictive reuse rights. If the image you really want to use has restrictive rights, you can still request permissions to use the image, but this search tool will help you find images where you will not need to request permissions.

To try out Stanford’s Bio-Image search, click here.

For other copyright questions or information on additional image resources, use the form at the end of this post to contact Peggy Tahir, Education & Copyright Librarian. You can also check out the UCSF Library’s Libguides on Copyright at UCSF and on Finding and Using Images.

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EndNote Library Sharing

EndNote now makes collaboration easier by allowing you to share your library with colleagues. Sharing relies on syncing your desktop library with the online version of EndNote (EndNote Basic/Online/Web), so you must first set up your online EndNote account and fully sync your library before you can share.

Library sharing was introduced with the EndNote X7.2 update.

There are two methods for setting up an EndNote online account.

  • In EndNote desktop, from the main Library window, click the Sync button that appears in the toolbar to open an EndNote online login dialog. Click the Sign Up button to begin the registration and activation process. Follow the online instructions.
  • In EndNote desktop, go to the Edit menu and select Preferences > Sync Preferences. Click the Enable Sync button to go to the EndNote online login dialog. Click the Sign Up button to begin the registration and activation process. Follow the online instructions.









EndNote X7’s library sharing features:

  1. Share you library with  anyone who’s using EndNote X7 (up to 14 people, plus yourself)
  2. Share your entire EndNote library, including references, PDFs, and annotations
  3. Everyone can add to, annotate and use the library – at the same time
  4. There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

More information.

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