Using the New RefWorks: Writing in Word and GoogleDocs

We have talked about two of the essential elements of reference managers: adding information to RefWorks and organizing your RefWorks library. We will cover the third element in this post: adding in-text citations and a reference list to a document or to create a bibliography of articles.

In the set up section we covered downloading and installing a bit of software that works with Microsoft Word or GoogleDocs to add references to your writing from your RefWorks library.

Now open Word and be sure you see evidence of a RefWorks plugin.

If you have Word 2016 you will find RefWorks by clicking on the Insert tab, finding Add-ins, then finding MyAdd-Ins. There you should see RefWorks. Highlight RefWorks and click insert.

rw1Your Word page will now look like (image below):

rw2If you have Word for Mac 2011 you will see an inconspicuous toolbar in the far upper left (see image below). Each icon will identify itself if you hover over it, here you will want to login the first time you use it. It is best to sync after each session in which you add to your RefWorks library. Remember that RW is web-based so that it can take 2-5 minutes to update at times.

rw3I suggest you drag the tool bar to a better spot on the page by clicking and dragging on the far left of the tool bar (if you click in the circle at the far left you will close the tool bar).

If you have Word for Windows 2013 you will see a RefWorks or ProQuest tab in Word. Log in and sync as mentioned above.

Formatting a Word document

With the RefWorks Citation Manager selected (see image below), pick the article or articles you want to cite. If you will cite more than one article check the boxes and then Cite this (see image two belowrw2 rw4).

You will also notice below the Word options on the tools page, there is a plug-in for GoogleDocs. You can have both Word and Google docs plug-ins. Click on the link to GoogleDocs and follow the instructions that follow.

Once again, this is enough to get you started. Please send me any questions you have.

–Whit

About Whit

Whit is the Education and Information Consultant for Medicine at UCSF Library.
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