Sharing Your RefWorks References and Bibliographies: How UCSF’s Tobacco Control Archives Uses RefShare


So, you have a RefWorks database or folder and want to share it with someone. You may have heard of RefShare or come across the Share a Folder option in your RefWorks database. You know that RefShare allows you to share bibliographies with colleagues, students, etc. regardless of whether they have a RefWorks account. But how would it make a difference to your work? Rachel Taketa in the UCSF Library’s Industry Documents Digital Libraries department shares her group’s experience.

“This October, the UCSF Tobacco Documents Bibliography reached close to 800 citation entries!  This bibliography is a running listing of scholarly articles, books and book chapters, reports and other publications that have used the Legacy Tobacco Documents Library as a primary research source.  A little history – the bibliography began life as a paper handout and in 2006 it went digital, living on the UCSF Library website as a part of the Tobacco Control Archives.   Now, 800 citation entries is an amazing number and something to brag about but it does not make for a very readable webpage or pages.  As the bibliography grew, so did the webpage, and users now need to scroll…and scroll…and scroll.  In other words, the bibliography was online but it was now a pixilated handout.  Then came RefShare, the feature in RefWorks that allows a person to share a folder of references in their account.  Once I got the citations into a specific folder in RefWorks, I simply shared that folder with the world.  Now users have 2 ways to access the Tobacco Documents Bibliography – the citations listed by subject on the UCSF Library website and via RefShare where users are able to work with the references in a more dynamic fashion: sort and search for specific authors, years, and journals, and create their own specific bibliographies from our large one. ”

Click here for RefShare online tutorials.

More information and factsheets.

UCSF Library’s RefWorks FAQ



About David

David is the Education & Information Consultant, Basic Sciences
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