Internship Opportunities

UCSF Library Archives and Special Collections has 2 new internship opportunities.

Archives Intern for AIDS History

The San Francisco Bay Area’s Response to the AIDS Epidemic: Digitizing, Reuniting and Providing Universal Access to Historical AIDS Records.

The Archives Intern for AIDS History will be assigned various tasks to assist in completion of the project including performing Quality Control checks on digitized papers, digital objects and metadata. Candidate should be a student or recent graduate from a library or information science program, preferably with a concentration or interest in archives and special collections. Students of public history, and history of health sciences are also encouraged to apply. This is a part time temporary appointment.
Department: Archives and Special Collections
Rank and Salary: Library Intern – $15/hr
Term: 150 hours Fall 2018 – Spring 2019

Project Description

The Archives and Special Collections department of the University of California, San Francisco (UCSF) Library, in collaboration with the San Francisco Public Library (SFPL) and the Gay, Lesbian, Bisexual, Transgender (GLBT) Historical Society, has been awarded a $315,000 implementation grant from the National Endowment for the Humanities. The collaborating institutions will digitize about 127,000 pages from 49 archival collections related to the early days of the AIDS epidemic in the San Francisco Bay Area and make them widely accessible to the public online. In the process, collections whose components had been placed in different archives for various reasons will be digitally reunited, facilitating access for researchers outside the Bay Area.
 The 127,000 pages from the three archives range from handwritten correspondence and notebooks to typed reports and agency records to printed magazines. Also included are photographic prints, negatives, transparencies, and posters. The materials will be digitized by the University of California, Merced Library’s Digital Assets Unit, which has established a reputation for digitizing information resources so that they can be made available to the world via the web. All items selected for digitization will be carefully examined to address any privacy concerns. The digital files generated by this project will be disseminated broadly through the California Digital Library, with the objects freely accessible to the public through both Calisphere, operated by the University of California, and the Digital Public Library of America, which will have an AIDS history primary sources set.

Skills and experience desired:

  • Strong candidates will be detail oriented and possess excellent organizational skills
  • Proficiency  with MS Excel and Google spreadsheets
  • Proficiency with document sharing and cloud computing services (Google drive, Box)
  • Experience with digital asset management systems
  • Ability to work independently
  • Ability to lift boxes weighing up to 40 pounds.

Hours and Location:

The timing of the internship is flexible, but should be carried out during the Fall of 2018 and ending early Spring 2019,  based on applicant and institutional commitments.  Up to two 8-hour days per week for 10-12 weeks. Work will be performed onsite at the library, though offsite work is possible.

Stipend:

A stipend of $15/hour is available for the internship. 

To Apply:

Applications for the UCSF Archives & Special Collections Internship, including a cover letter, resume, and names/contact info of two references should be sent to 
David Krah, Project Archivist 
UCSF Archives and Special Collections
University of California, San Francisco
530 Parnassus Avenue
San Francisco, CA 94143-0840
Apply for this position

Digital Processing and Implementation Intern

The Digital Processing and Implementation Intern will assist the UCSF Digital Archivist with various aspects of the Digital Archives program as they are implemented and brought online for the first time. Potential projects include:

  • Testing digital forensics and processing hardware and software being implemented in the digital forensics lab.
  • Compiling inventory of physical archival collections containing digital media, and pulling collections and identifying, counting, and cataloging digital media present.
  • Disk-imaging digital media removed from collections and transferring data to library storage systems.
  • Creating metadata about digital media being processed in digital forensics lab, editing metadata for various digitization or cataloging projects.
  • Operating scanning equipment to digitize archival collections for patron and researcher use.
  • Processing digital collections under the supervision of the Digital Archivist, including finding aid and container list creation and manipulation of access copies of born-digital content to create access-ready versions of collection.
  • Researching computer tools and systems for management and preservation of digital objects, and compiling and reporting on capabilities, requirements, dependencies, etc. of these utilities.
  • Participate in staff meetings, assist with writing blog posts, and help with reference/duplication requests.
Department: Archives and Special Collections
Rank and Salary: Library Intern – $15/hr
Term: 150 – 200 hours Fall 2018 – Spring 2019

Location

UCSF Library and Center for Knowledge Management,
530 Parnassus Avenue, San Francisco, CA 94143-0840

Work Type

Archival Processing, Information Technology, Computer Science

Work To Be Done

On site, with occasional opportunities to work from home or other location

Desired Qualifications

  • Experience with ArchivesSpace, Nuxeo or other archival collections management software
  • Experience with or interest in digital preservation, digital file formats and media, computer science, or history of computing technologies
  • Experience with or interest in digital forensics in archival collections and various digital forensics tools, such as FTK Imager and BitCurator
  • Familiarity with scripting, computer programming in any language, Unix.
  • Excellent analytical and writing skills
  • High level of accuracy and attention to detail
  • Ability to work independently
  • Ability to lift boxes weighing up to 40 pounds

Stipend

A stipend of $15/hour is available for the internship. The internship is intended for those who are currently enrolled in an undergraduate/graduate program.

Hours

Up to two 8-hour days per week for 10-12 weeks. Specific on-site hours are negotiable, but must be completed between 8:00 a.m.  and 5:00 pm Monday through Friday. Start and end dates are flexible.

Application Process

Please submit a letter of interest, a current resume and contact information for two professional references to:

Charles Macquarie
Digital Archivist
UCSF Archives and Special Collections
University of California, San Francisco
530 Parnassus Avenue
San Francisco, CA 94143-0840

Apply for this position

The UCSF Library is committed to a culture of inclusion and respect. We embrace diversity of thought, experience, and people as a source of strength which is critical to our success. We encourage candidates to apply who thrive in an environment which celebrates and serves our diverse communities.

Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.

About UCSF Archives and Special Collections
UCSF Archives & Special Collections is a dynamic health sciences research center that contributes to innovative scholarship, actively engages users through educational activities, preserves past knowledge, enables collaborative research experiences to address contemporary challenges, and translates scientific research into patient care.

New Sites in the UCSF Web-Archive

As discussed previously here, we’ve been working on expanding our web-archives presence in all areas across campus, and one of the developments we’re most excited about is getting the web-archiving process formalized in centralized UCSF workflow for upgrading websites or retiring abandoned ones. Now that we have been successful in establishing this program, archiving a site is an official part of the website roll over or retirement process, which means we have a much better finger on the pulse of the UCSF web presence.

And as this process ramps up, we’ve been adding all sorts of fascinating UCSF websites to our collections, so we wanted to highlight a few recent acquisitions.

First is a complete copy of the website for the W. M. Keck Center for Noncoding RNAs, which is scheduled to be rolled over to a new platform soon. The Keck Center explores the 98.6% of the human genome which is “non-coding,” or which is not the part of the genome directly containing the code to create proteins. Since, in their words, most genetic research focuses on the protein-encoding genes — those genes whose purpose is clear — the area of non-coding RNA can be thought of as “genetic dark matter.” Even though the purpose of this generic material is not clear, it still influences human health, and it is the mission of the Keck Center to figure out how.

screen shot of the homepage of the W.M. Keck Center for Non-Coding RNAs

Homepage of the archived version of the W.M. Keck Center website.

The lab uses mice in their process, modifying mouse stem cells and using mouse genes to examine the function of these non-coding RNAs. And conveniently, their lab website contains all the raw genetic data, as well as the experiment plans, images, and other associated data for these experiments. We’re excited about this capture because we were able to collect all this data at once and provide a snapshot of the lab’s work — complete with all the associated research materials. This is a huge help in tackling the problem of historic preservation of contemporary scientific work, and it even begins to address the very present problems of reproducibility in data-intensive and computing-intensive scientific research.

Additionally, another web-site which we have recently captured illustrates the value of curating a selection of the UCSF institutional ecosystem all together. This is the site of the UCSF Institutional Animal Care and Use Committee. Say, for example, that in examining the archived site of the Keck center, you also wondered what the legal treatment protocols and procedures were at the time for scientific research involving animal subjects, and whether or not the Keck center was following those protocols. With a little clicking around on the Wayback Machine you would be able to quickly answer that question, and would have a clear picture of where the Keck center’s research fit into the larger legal and ethical questions on campus and in the scientific community about proper treatment of and care for the animals used in research.

screen shot of the homepage of the UCSF Institutional Animal Care and Use Committee

Homepage of the archived version of the UCSF Institutional Animal Care and Use Committee.

We look forward to continuing to build and enrich our web-archive collections, and remember that if you have a suggestion you can always request that we begin capturing your UCSF site!